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The Employee Background Check Toolkit

Guides | Handbook Policy | Authorization Forms | Letter Templates | More

There's a reason why an estimated 70% of employers screen potential employees with background checks before hiring them. But background checks are also tightly regulated by the Fair Credit Reporting Act, EEOC and many state-level regulations. So it's important to get them right. This toolkit will show you how.

 

Background checks done right.

About the toolkit and how to use it.

Employers who conduct background screening greatly reduce the risk of employee theft, fraud and embezzlement. Background screening may reveal past criminal behavior and save your company thousands of dollars by helping you prevent a bad hire. Additionally, it is important that you protect your employees and clients from sex and violent offenders. Background screening sends a message to your employees, vendors, and clients that you are serious about safety.

P.S. Complete Payroll offers employee background checks as a service to it clients. To setup a background check, or just to learn more about the service, click here.

 
Background Checks - What Employers Need to Know

Background Checks: What Employers Need to Know

When making personnel decisions — including hiring, retention, promotion, and reassignment — employers sometimes want to consider the backgrounds of applicants and employees. This PDF Guide explains how to comply with both the federal nondiscrimination laws and the Fair Credit Reporting Act. Click the icon or right here to download.
Background Check Policy Template for Employee Handbooks

Background Check Policy Template for Employee Handbooks

Just like with any policy or procedure, it's important to update your employee handbook accordingly. This helps establish a fair and consistent policy, and further educates your employees on your hiring and employment practices. Click the icon or right here to download.
Background Check Notice & Authorization Form

Background Check Notice and Authorization Form

The purpose of this form is to receive consent from your new employee to run a background check. It explains some of the information that will be searched (including SSN, DMV records, criminal convictions, etc.). It also discloses the consumer reporting agency that's being used and offers to give the employee a copy of the report if they wish. Click the icon or right here to download.
Employment Reference Check Authorization Form

Employment Reference Check Authorization Form

Employment history is a common aspect of a prospective employee's background that employers consider when making a hiring a decision. This form officially gives employers consent from the prospective employee to verify several aspects of the employee's employment history, including dates of employment, position, attendance, salary and more. Click the icon or right here to download.
Guidance on Employer Use of Arrest and Conviction Records

Guidance on Employer Use of Arrest and Conviction Records

This is a PDF Guide from the Equal Employment Opportunity Commission (EEOC) to help employers properly utilize arrest and conviction records. When running background checks on employees, it's important not to violate any employment discrimination laws. Click the icon or right here to download.
Employment Offer Letter with Contingencies

Employment Offer Letter with Contingencies

Letters are a crucial part of HR, but it can be hard to get key details into clear and simple language. This template is a job offer letter with contingencies and can be modified for either hourly or salaried employees. Just plug the details relevant to your organization into the areas marked in red and print. Click the icon or right here to download.
Post-Background Check Pre-Adverse Action Notification

Post-Background Check Pre-Adverse Action Notification

This letter is step one of a two-part process. This letter is to be provided after conducting a background check and finding potentially exclusionary information on an applicant’s report. This letter is to be provided with the consumer report to give the applicant a chance to dispute or explain the contents of the report before being completely disqualified from the position. Please see recommended content for the final notice. Click the icon or right here to download.
Post-Background Check Final Adverse Action Notification

Post-Background Check Final Adverse Action Notification

This letter is step two of a two-part process. This letter is to be provided to inform a job applicant that they are no longer qualified for a position due to the contents of their background check. This is provided once an applicant has had the opportunity to dispute the contents of their background check. This letter must be provided with “A Summary of Your Rights Under the Fair Credit Reporting Act." Click the icon or right here to download.
Temporary Employment Offer Letter

Temporary Employment Offer Letter

Letters are a crucial part of HR, but it can be hard to get key details into clear and simple language. This letter template is a job offer letter for a temporary position. Just plug the details relevant to your organization into the areas marked in red and print. Click the icon or right here to download.
Summary of Rights - Fair Credit Reporting Act

Summary of Rights under the FCRA

The Fair Credit Reporting Act was enacted to promote the accuracy, fairness, and privacy of consumer information contained in the files of consumer reporting agencies. This is a document you'll want to share to a candidate you are no longer choosing to pursue as a result of their background check. Click the icon or right here to download.

 

 

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The materials and information available at this website and included in this blog are for informational purposes only, are not intended for the purpose of providing legal advice, and may not be relied upon as legal advice.  The employees of Complete Payroll are not licensed attorneys. This information and all of the information contained on this website are provided pursuant to and in compliance with federal and state statutes. It does not encompass other regulations that may exist, including, but not limited to, local ordinances.  Complete Payroll makes no representations as to the accuracy, completeness, currentness, suitability, or validity of the information on this website and does not adopt any information contained on this website as its own. All information is provided on an as-is basis. Please consult Complete Payroll or an attorney to obtain advice with respect to any particular question or issue.
Tammy Tucker
Complete Payroll did a wonderful job putting together The Employee Background Check Toolkit. This informative, one-stop resource for employers answers many of the questions we receive from clients on a daily basis. Background screening can sometimes be overwhelming, but this toolkit makes the regulations and procedures easy to understand.

Tammy Tucker

Sales & Marketing Associate at National Crime Search, Inc.

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